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Conferences and Expos event guide
Conferences and Expos event guide
Updated over a week ago

Running a Conference or Expo? We have you sorted. See below for some incredible tools designed to streamline your processes and save you time so you can focus on what you do best ;)

⭐ Looking for where to get started? Check out our guide on setting up your draft event


πŸ“ Collect required data from attendees

Company name, dietary requirements, accessibility requirements … there can be a lot you need!

Customise your checkout form using checkout questions to capture everything you need upfront.

πŸ’‘ Tip: Asking a lot from your attendees?

Toggle your questions to not required so that impatient attendees aren’t put off from registering.

You can also set questions to be asked after checkout via the settings βš™οΈ icon on each question.

Send out an πŸ“§ email campaign prior to the event date and include the @editOrderLink macro to direct attendees to update the missing details of their order.

πŸ“¦ Offer discounts, packages, and bundle deals

Entice your attendees with a flexible offering of deals that will help drive ticket sales

Set up custom discount codes that can be shared with VIPs or promote automatic discounts for multi-ticket purchases. Follow our guide here


Create packages to easily combine multiple sub-events into full conference passes e.g. Opening Friday drinks + Saturday access + Sunday Access.


Offer group booking discounts to get more through the door.

Check out our guide on packaged tickets to set these up

πŸ“… Easy workshop / seminar / side-event selections at no extra cost

Capture attendees preferences for on-the-day workshops and breakouts without missing a beat

Customise the checkout form with checkout questions to build out an easy-to-use event selection tool for sub-events that may be occurring on each day, you can even put caps on attendance.

Download this data in seconds to get a snapshot of attendees at each moment of the day
Check out our guide on creating event sessions HERE

🀡 Manage your VIPs

Treat your VIPs right from registration through to the front door using our VIP management tools

  • Create complimentary tickets

  • Give access to exclusive discounted for free tickets

  • Prompt your ticket scanners on the night with important information

⏰ Create a waitlist

​Be strategic/selective on who you allow to buy tickets. Increase your data capture even when you've sold out.
​Set up a waitlist to trigger when your tickets sell out and hand-pick your attendees if spots open up

πŸ’» Sell tickets on your own website

Create a seamless registration experience and sell tickets right from your website with our embedded widgets

πŸ’Έ Allow attendees to pay via invoice

Sponsors and larger organisations may request an invoice for larger, or all, transactions.

By enabling invoicing attendees can still register through your event page and our handy invoice management tools take the extra work off your hands.

Follow our guide to set up invoicing for your event

πŸ“± Use the Humanitix scanning app to streamline your entry

The Humanitix scanning app is free and easy to use.

Download the app onto your mobile or tablet device and digitally check-in your attendees to keep the line moving and spirits high!

Check out our guide on downloading and using the Humanitix scanning app HERE

See some tips on managing entry on the day HERE

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