The Virtual Event Hub is a dedicated and customisable landing page that can only be accessed with a valid digital ticket. It is perfect for online events that want to tailor the delivery of multiple webinar sessions or pre-recording content (such as online courses) to different groups of attendees.
Add links, presenter information, and any content you need to deliver an awesome virtual experience.
A Virtual Event Hub is not a standalone feature and is accessed via the digital ticket. You must create an event page first.
🖥️ Create your virtual event hub
To enable a virtual event hub for your event where your online content will be delivered:
Manage your event
Navigate to promote > virtual event hub on the left-hand menu bar
Click create
Under the body tab, click add element
🎨 Customise the body with elements
You can add these three types of elements to the main body of the page:
Webinar/video link
Text
Presenters
Embed or link to webinar/video content
Select video, livestream, webinar
Give your video element a title and a short description
Choose one of these two ways to show your webinar/video:
URL link - recommended for video conferencing links such as Zoom, Microsoft Teams, Google Meet. Add a placeholder image for your webinar link
- or -Embed code - recommended for pre-recorded content and/or video streams on platforms like Vimeo or Youtube
Adding a URL link will direct attendees away from the landing page to the software application used (e.g. Zoom)
Adding an embed code will let your video play directly on the virtual event hub landing page
Add texts
Select text
Like your event page description, this is an opportunity to provide any supplementary information. Include, text, links, additional videos, or images
Introduce presenters
Shine a spotlight on your presenters ahead of the presentation
click presenters and give the element a title
click add presenter and enter their image, name, and description
Reorder your elements by using the arrow 🔼🔽 icons
➕ Add additional elements to the side column
Upload or link additional files
Provide easy access to supplementary documents and files all in the same place
Click the files tab
Upload your PDF, video or image files
Link your documents to your online storage device (e.g. Google drive, Onedrive)
Add an image gallery
Give some colour and context to your virtual event hub
Click image gallery > add image
Upload your image
🔒 Control who can access the Virtual Event Hub, and when
You have granular control over everything you have added to the Virtual Event Hub. You can also control the entire hub as a whole.
Control when content can be accessed
Show your webinar links or content at a certain date and or time
Click the settings ⚙️ icon in the top right of your hub or individual element
Select the at tab to select a specific date or before to schedule a release x days/hours before your event date(s)
When someone accesses your Virtual Event Hub outside of the schedule you set, they will see a message that says "content not available" like this:
Control who can access the virtual hub or content
Limit access by ticket type or event date
Click the settings ⚙️ icon in the top right of your hub or individual element
Select the ticket types and/or event dates that the content will appear for
💡Tip: Running a hybrid event?
Sell a ticket to your online stream alongside your in-person tickets and enable the virtual event hub for only those who purchase your online access tickets.
🎭 Preview your virtual event hub
Click save and then the preview button to review your hub.
To see all elements, select all content
To see how different ticket type holders will interact with your event hub at a specific time, select filtered content
🔑 How do attendees access the virtual event hub?
Attendees can access the virtual event hub by clicking the view access link button. They can find this button on the order confirmation email or digital ticket.
✅ 🔐 This is a unique link that only one person/device may access a time.
💡Tip: To make it easy for everyone, schedule a reminder email campaign prior to the event and include the @viewvirtualeventhub shortcut link to take attendees straight to their ticket/virtual event hub
Clicking the "view access link" button will automatically check in the attendee. Once an attendee has clicked the view access link on their confirmation email or digital ticket, they will automatically be “checked in.”
You can also manually check in your guests:
Log into Humanitix via your browser
Open your event via the events tab
Head to manage attendees > attendees
Search for your attendees and click check-in
Download this report as a csv file after your event